I know a lot of brides (and probably even me) will have to have almost everything paid for the wedding before the big day. For example, my caterer requires balance paid in full 30 days prior to the wedding. My DJ needs payment at least two weeks before the big day to allow time for processing. My florist however will let me pay on the day of the wedding...ain't she sweet?
However, I don't necessarily want to be dealing with payments on the day of the wedding. Unfortunately, there's no way around it completely. So I will be sure to have my checkbook on hand (or a credit card if that would be allowed/accepted) for those last minute purchases or fees on the day of the wedding.
Here's a few things to consider or think of that you might need to be prepared for:
1) Tips! We plan on having cash tips in envelopes for our vendors and giving them to the coordinator on the wedding day. They will have increments of cash in them such that when it's time to tip a vendor (DJ, photog, videog, etc) as they leave, the caterer will confirm with me or Mr Fix It as to how well we think they provided their services. If they blew us away, she'll hand over the envelope with all of it's cash in it. If they pissed us off or did something wrong, then we can pull out some of the cash and not tip as much at our discretion.
2) Overtime. Thankfully, I had a planning meeting with my photog 2 weeks ago and figured out that I was going to need him for two hours more than I originally booked him for based on the schedule we came up with for the wedding day. My contract states that overtime is charged at an hourly rate of 10% of the total contracted price. But let's just say the groom's parents show up an hour late for pictures and we ask our photog to stay an extra hour to compensate on the day of the wedding? Well then the overtime fee goes up to $300 an hour for the wedding day! Be sure to ask how overtime is charged and assessed for all your vendors. You never know if you're going to want/need to ask them to stay longer on the wedding day.
3) Shortage of food or alcohol. This is especially important for those of you that are handling catering or alcohol yourself. Hopefully it won't happen, but what if you suddenly find that the bar is out of beer at 9:30! You may have to send someone up to the local liquor store or discount grocery chain to get some extra cases and you'll need some moola on hand as I don't think they're going to offer to pay for it themselves!
4) Decor items or florals ruined. A friend of mine had her florist show up on the day of her wedding with a van full of wilted and dead flowers! It was an insanely hot July day. She was devastated. They made a quick run up to Costco and had a friend buy a bunch of bouquets of roses and quickly assemble them for some bouquets and such.
I love the motto "Hope for the best but prepare for the worst." It's always good to anticipate potential emergencies or issues that might come up on the day of your wedding. And having extra money on hand to be able to pay for unexpected expenses is an absolute must! You don't want to be tearing into your wedding cards during the reception to see if anyone gifted you some cash you can use to pay for a wedding related expense!
Can you think of any other things that might come up on the wedding day you should be prepared for?
2 days ago